Reporting Requirements
Normally Re-Assessments will be done within three years, depending on risk. The rule of thumb is that the Re-Assessment is based on the “Initial” or first assessment as follows:
| Initial Rating | Definition | Score | Re-Assessment Timeframe |
| Green | In compliance | 0 | 3 years from initial assessment riskier locations may be soone r |
| Yellow | Minor noncompliance | 0-7 | 3 years from initial assessment riskier locations may be soone r |
| Orange | Moderate non-compliance | 8-27 | 2 years from most recent assessmen t |
| Red | Significant non-compliance | 28+ | 1 year from most recent assessment. Factories with an initial red rating must be reassessed 1 year after achieving a Green, Yellow, or Orange rating to confirm that corrections have been sustained. |
Documenting Action Plan
Actions taken to achieve SGP compliance can be demonstrated in three ways:
1) a Follow-Up Assessment,
2) pictures and
3) supporting documentation.
Facilities with a red assessment rating must undergo a Follow-Up Assessment to verify compliance actions.
Scheduling Assessments
The business unit contact will provide an initial facility assessment schedule to the auditors. Once a full assessment is done by the auditors, the auditors are to communicate with the Facility as necessary to assist in the addressing and correction of these violations, including the scheduling of subsequent Follow Up Assessment, unless otherwise requested by the business unit contact.
When the Facility is a TCCC bottler, the scheduling of Follow Up Assessments by the service provider, must be approved by the business unit contact.
The business unit contact is to be informed of all ongoing activity via the AFUP Report, described later in this document.
Service Provider Timing Requirements
The following section describes maximum timing requirements, post assessment, for key activities. This is to ensure there is an understanding by all users of the AFUP report of how recent the data incorporated is, and the timing that must be allowed for updating with any new information or data points.
Assessment Follow-Up Report
The “Assessment Follow Up Report” (AFUP) is to be provided to Workplace Accountability Managers on a monthly basis that provides the current status of all assessed facilities. It is an Excel spreadsheet that captures the following information:
- Facility Name
- City and country
- Assessments to date and the corresponding scores and color ratings
- Due dates for Facility Action Plans, Self Certification, and Follow-Up Assessments (when necessary)
- The projected re-assessment date
- Next action steps required and corresponding due dates
The AFUP template is available through the WAMs, as well as Workplace Accountability.